Time is one of the most important resources for any business. By properly managing and tracking time, your organization can accomplish its goals more efficiently and effectively. When it comes to time tracking, methods like manual timesheets or spreadsheets can work, but they can increase the risk of errors and wasted time. That’s why your business should consider investing in automated timesheet software, which helps eliminate the need to manage timesheets and log time manually. This type of software runs in the background of a computer and tracks how much time employees spend across websites, applications, and documents, and automatically creates accurate timesheets based on their activity.
The Benefits of Automated Time Tracking Software for your Business!
When your organization automates employee timesheets, you can expect to see multiple benefits, including:
Improved Timesheet Accuracy
Your business can decrease the possibility of inaccurate time tracking when switching to automated timesheets. With manual tracking, your employees are the ones who log their time, either using a timer, taking notes, or manually inputting their time at the end of their work day. Unfortunately, this leaves a lot of room for human error. For example, an employee can forget to stop the timer and not remember how many hours they worked on a task. Automated time-tracking software can automatically track every minute an employee spends on a website or desktop application.
No Work Interruptions
With manual time tracking, your employees must take time out of their day to log their hours. First, they need to take note of when they started the task. Then, after they complete the tasks, they must calculate how much time they spent on it, download and open a timesheet template, make an entry, and save it. All these steps can consume a considerable amount of valuable work time. Plus, it could disrupt your employees’ workflow and focus by constantly paying attention to timesheet filling.
Automating your time tracking can help eliminate this problem. By running silently in the background as your employees do their work, automated time-tracking software won’t interrupt their work day. As a result, it allows your employees to maintain concentration and increase productivity. Plus, many services use AI functionality to automatically create tasks in your employees’ timesheets as the software better understands your employees’ work days.
Better Employee Accountability
Automated timesheet software can provide an extra boost of employee accountability. By allowing you to view and monitor your employees’ computer activity during the work day, automated time tracking can encourage employees to avoid distractions and stay on schedule. Even if your employees are out in the field — e.g., construction workers, business consultants, at-home nurses, etc. — many services offer GPS time tracking and geofencing functionality to allow you easily manage your team no matter where they work.
Streamlined Processes for Human Resources
Human resources (HR) often takes the responsibility of managing time tracking and attendance. With manual time tracking, your HR department can spend several hours reviewing and approving employee timesheets. Automated time-tracking software helps alleviate some of this burden by streamlining processes related to time and attendance, such as time-off requests and approvals, shift scheduling, and payroll management. This can free up your HR team to focus on strategic tasks like talent management and employee development.
Automated time tracking can reduce costs for your business. For one, it can automate several administrative tasks associated with time and attendance tracking, such as calculating employee hours, managing leave, and generating reports. Automated time tracking can also provide real-time data on employee work hours and productivity, enabling you to manage and allocate resources more effectively. Additionally, keeping track of your employees’ work hours can help prevent unnecessary overtime, resulting in significant cost savings. Ultimately, your organization can experience cost savings, better resource management, and increased profitability with the right time-tracking software.
Increased Legal Compliance
Many automated time-tracking services offer data centralization with time-stamped auditing. This feature helps ensure that your employee timesheets provide the traceability required to comply with the Department of Labor (DOL) and the Defense Contract Audit Agency (DCAA). Staying compliant with labor laws and regulations can help mitigate the risk of legal issues and associated costs for your organization.
Accurate Billing and Invoicing
If your organization requires you to charge your clients based on time spent on each project, automated time tracking can help ensure you charge your clients fairly. More accurate time logs let you know where your employees spend their time and on which projects. With this information, you can provide your clients with better estimates of project rates and more accurate data for billing and invoicing.
Improved Data Analysis
Automated timesheet software can give you valuable data to gain insight into your business. Many services can generate customizable reports on employee productivity and attendance for you to analyze. With this data, you can identify trends and areas of improvement, such as employee training or workflow optimization. You can also pinpoint problem areas that consume a lot of project time for your employees, allowing you to establish better budgets, goals, deadlines, and estimates.
Integrating automated time-tracking software offers your organization financial and non-financial benefits. You can help your business save on labor expenses, reduce overtime costs, and effectively allocate resources by improving accuracy, productivity, and efficiency. Additionally, your organization can improve performance, reduce risk, and build a more positive work environment with better employee accountability, streamlined HR processes, and increased compliance.